Executive Fleet and Special Events Coordinator

Report to: Company Directors

Job Summary:In tandem with the Management Team, the Executive Fleet and Special Events Coordinator is responsible for managing the executive fleet and directing special events such as weddings.


  • Plan, organize, coordinate, and direct special events such as weddings and tours Act as a liaison between the company and its clients
  • Responsible for management of the Company’s executive fleet to ensure seamless presentation and positive brand experience
  • Generate all correspondence to clients, including proposal letters, and thank-you letters
  • Develop concepts and designs, and coordinate mailings of promotional materials and invitations; and direct logistical planning
  • Support coordination of social media platform marketing to include Facebook, Twitter, LinkedIn, and website content
  • Maintain records on event activities, progress, status, and post event summaries
  • Oversee activities and ensure details are handled as planned
  • Monitor service levels to ensure contract terms are satisfied
  • Develop and maintain an extensive network of contacts, both internal and external, to facilitate event coordination
  • Determine staffing needs for special events. Authorize or secure additional staff as required


Qualifications & Assets:

  • Minimum of four-year special event planning or related work experience
  • Detail oriented, strong analytical abilities and able to multi-task
  • Self-motivated with the ability to work in a fast-moving environment
  • Strong interpersonal skills – outgoing, confident and able to engage positively with all types of customers
  • Excellent written and verbal communication skills
  • Excellent listening, negotiating and presentation skills
  • Proficient in Microsoft Outlook, Word and Advanced Excel skills

  • Accepted file types: pdf, txt, doc, docx.


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